- Charges: Our current venue hire rates are published at jamyang.co.uk/event-spaces#prices-and-capacities. Hire charges include use of the booked room, heating, lighting, and access to toilet facilities. For bookings in the following calendar year, please note that our rates are subject to an annual inflationary increase effective from 1 January.
- Booking Process:
- Meeting Room Bookings: Once we have confirmed availability, please complete and submit the online booking form: 👉 jamyang.co.uk/event-spaces/venue-hire-booking-form. Submission of the form constitutes acceptance of these terms and conditions.
- Catering Orders: We offer plant-based (vegan) catering for groups. If you would like to order food, please submit the lunch request form with your room booking, clearly indicating any allergies or dietary requirements. Groups will be invoiced for the total number of meals confirmed once we’ve approved the catering request. Changes to lunch orders must be made at least 48 hours prior to the event, by email to venuehire@jamyang.co.uk
- Booking Confirmation & Payment:
- Deposit: To secure your booking, a 20% non-refundable deposit is required. An invoice will be issued once you confirm you wish to proceed. Your booking will only be considered confirmed once the deposit has been received.
- Final Balance: The remaining 80% must be paid at least 14 days (2 weeks) before the event. If payment is not received by this deadline, the booking may be subject to cancellation.
- Cancellation Policy: If you need to cancel your booking, the following terms apply:
- Cooling-Off Period: You may cancel within 24 hours of receiving booking confirmation, provided cancellation is made at least 48 hours before the event start time, and receive a full refund (including the deposit).
- Standard Cancellations (outside the cooling-off period):
- ≥ 30 days: Full refund (excluding deposit)
- 15–29 days: 50% refund (excluding deposit)
- ≤ 14 days: No refund
- The 20% deposit is non-refundable in all circumstances, unless cancelled during the cooling-off period. The final balance, once paid (14 days before the event), is also non-refundable.
- Cancellations by Jamyang: If Jamyang cancels your booking for any reason, a full refund will be issued, including any deposit and balance paid.
- Rescheduling: We understand that plans can change. If you wish to reschedule your event:
- ≥ 30 days in advance: The deposit may be transferred to a new date (subject to availability)
- 14–29 days in advance: Rescheduling may be possible, subject to availability and a rescheduling fee
- ≤ 14 days before the event: Rescheduling is not available
- Your Responsibilities: As the event organiser, you agree to:
- Ensure attendees behave respectfully and follow all reasonable requests from our team
- Prevent any damage to the room, building, or equipment. You will be held liable for damage beyond normal wear and tear
- Keep noise levels appropriate and considerate of other users of the building
- Refrain from smoking, consuming alcohol, or eating meat anywhere on the premises or in the courtyard garden
- Comply with Jamyang’s Health and Safety Policy for venue hire
- Hold appropriate public liability and professional indemnity insurance if you are delivering a course or training
- Avoid any action (or inaction) that could invalidate or increase the cost of our insurance coverage
- Liability: Except in cases of negligence, and to the fullest extent permitted by law, Jamyang does not accept liability for:
- Damage to persons or property related to your event
- Loss or damage to equipment you bring to the venue
- Any cancellation or postponement of your event
- You remain responsible for any damage caused by you or your guests to the premises or equipment
- Miscellaneous:
- Use of Name in Advertising: You must obtain our prior written permission before referencing Jamyang in any advertising or promotional material, except to indicate the event’s location
- No Tenancy: These terms do not create any form of tenancy or legal interest in the premises
- Definitions:
- “Booking form” refers to our official form for booking rooms and facilities, including any appendices
- “Jamyang”, “we”, “us”, or “our” refers to Jamyang Buddhist Centre
- “Premises” refers to our site at The Old Courthouse, 43 Renfrew Road, London SE11 4NA
- “You” or “your” refers to the individual or organisation submitting the booking form
