- Charges: Our current price list is published at https://jamyang.co.uk/event-spaces#prices-and-capacities. The meeting room booking charge covers the use of the meeting room, heating, lighting, and toilet facilities. If you are booking for the following year, please be aware that inflationary charges are applied each year from New Year’s day.
- Booking:
- Meeting Room:
- Once we have confirmed availability, please fill in and submit the online booking form available at: https://jamyang.co.uk/event-spaces/venue-hire-booking-form.
- Your submission of the booking form is considered acceptance of these terms and conditions.
- Food Orders: Vegan food is available to groups. If you would like to place an order, please complete the lunch form indicating any food allergies or special dietary requirements of participants and send it to us with your meeting room booking form. Groups will be charged for the total number of meals ordered on the lunch form once we have confirmed availability. You can make changes to your lunch booking by giving us at least 48 hours notice before the event – notices must be sent to [email protected].
- Booking Confirmation & Deposit
- To secure a booking, a 20% non-refundable deposit is required.
- An invoice will be issued once the client confirms they wish to proceed with the booking.
- The booking is only confirmed once the deposit has been received.
- Final Payment
- The remaining balance must be paid at least 14 days (2 weeks) before the event date.
- If payment is not received by this deadline, the booking may be subject to cancellation.
- Cancellation: If you wish to cancel your booking, the following cancellation rules will apply:
- You may cancel your booking within 24 hours of the booking confirmation (but no later than 48 hours before the event) and receive a full refund.
- Bookings cancelled after 24 hours (or less than 48 hours before the event) will follow the cancellation policy as follows:
- Cancellations 30 days in advance will receive a full refund.
- Cancellations 15 days to 30 days in advance will receive a 50% refund.
- Cancellations for events starting within 14 days are non-refundable.
- The 20% deposit is non-refundable under any circumstances.
- Once the full balance has been paid (14 days before the event), it also becomes non-refundable.
- Cancellations by hosts are always fully refunded.
- Rescheduling Requests
- If a rescheduling request is made at least 1 month (30 days) in advance, the 20% deposit can be transferred to the new date.
- If a rescheduling request is made between 14 and 30 days before the event, a rescheduling fee may apply.
- Rescheduling is subject to availability.
- By proceeding with the booking, the client agrees to the terms outlined in this policy.
- Meeting Room:
- Your obligations:
- Ensure that attendees act properly and orderly and comply with all reasonable requests from our staff.
- Avoid damage to the meeting room and Jamyang´s premises and equipment. You will be liable for any damage above normal wear and tear.
- Avoid excessive or inappropriate noise in the meeting room and the rest of the building.
- Smoking, drinking alcohol or eating meat is not permitted anywhere in the premises or courtyard garden.
- Comply with Jamyang’s venue hire health and safety policy.
- Individuals who are running courses must have public liability and professional indemnity insurance.
- Do not do (or fail to do) anything which may make our insurance policy void or voidable or increase the rate of premium.
- Liability: Except where we are negligent, to the extent permitted by law, we do not accept any liability for:
- any damage to persons or property in connection with your use of the space.
- any equipment you bring onto our premises;
- cancellation or postponement of the booking for any reason.
- You are responsible for any damage caused by you and your guests to our premises and equipment.
- Miscellaneous:
- Advertising: You will need our prior written approval if you wish to include mention of Jamyang in any advertising literature other than in the context of publicizing the location for your event.
- No tenancy: No tenancy is created by acceptance of these terms.
- Definitions
- “booking form” means our booking form for accommodation meeting rooms and other facilities stating the price including any addendum booking form
- “Jamyang” “us” “we” or “our” means Jamyang Buddhist Centre.
- “premises” means the Jamyang’s premises located at The Old Courthouse, 43 Renfrew Rd, Lambeth, London SE11 4NA.
- “you” or “your” means the party that has submitted/signed the booking form.
